Accounts payable teams handling Italian electronic invoices (FatturaElettronica) can now let Nebulas ERP register received supplier invoices as documents automatically, generate payment installments from the supplier's default terms whenever the invoice doesn't specify them, assign a short AI-generated title to each imported document, and send a summary email report of everything auto-imported to whoever needs to keep an eye on the process; when the payment installments don't add up to the invoice total, the invoice is held back from auto-import and flagged for manual review instead of being registered with incorrect figures, and a new bulk apply/cancel control lets staff assign a cost/revenue centre or customer/supplier across every row of an invoice in one action rather than row by row.

From inbox to ledger: received e-invoices register themselves

When a supplier's electronic invoice arrives, there's no longer a need to open it and copy the details into the document system by hand. The auto-import process registers it as a document and reconstructs the information accounts payable needs. If the invoice itself doesn't specify payment installments, Nebulas ERP builds them from the supplier's default payment terms, so nobody has to type them in manually. To make the document list easier to scan, an AI-generated short description becomes the document title instead of a bare invoice number. Whoever oversees the process can list one or more email addresses, comma-separated, to receive a report of everything imported automatically over the period, or simply leave the field blank to switch the report off.

  • Received supplier electronic invoices are registered as documents automatically, without manual data entry.
  • When an invoice has no payment schedule, the system generates one from the supplier's default payment terms.
  • An AI-generated document title briefly describes each invoice's content at the point of import.
  • One or more comma-separated email recipients can be set to receive a report of auto-imported invoices, or left empty to disable it.
  • New apply/cancel controls let staff assign a cost/revenue centre or customer/supplier to every row of an invoice in a single action.

Payments don't reconcile? The invoice waits, it doesn't slip through

Not every invoice is straightforward: sometimes the stated installments don't cover the full amount, or the numbers simply don't sum to the invoice total. In those cases, Nebulas ERP doesn't force the import. The invoice is held pending and flagged for manual review, so mismatched payment data never quietly lands in the books unchecked. This keeps automation working on the routine cases while leaving finance staff to focus their attention on the ones that genuinely need it.

  • Invoices whose payment installments don't match the total are not auto-imported; they're left pending instead.
  • Pending invoices are flagged for manual review, so payment mismatches get caught before they cause downstream errors.

01

What changes for you

Anyone processing incoming electronic invoices no longer has to open each one to register it manually: auto-import handles that, including building payment schedules when the invoice doesn't include them.

Coding invoices to the right cost/revenue centre or customer/supplier gets quicker too, thanks to bulk row assignment, while AI-generated titles make the document list far easier to scan than a wall of invoice numbers.

Whoever supervises the process stays in control: a periodic email report shows what's been imported, and any invoice with inconsistent payment data stays visible as something to check rather than disappearing into the books.

02

Why it matters

Time saved on manual entry of received invoices means faster accounts payable cycles and fewer transcription errors, especially during the busiest invoicing periods.

The automatic check on payment installments acts as a real safety net: figures that don't reconcile never enter the books unnoticed, cutting the risk of payments being recorded with incorrect amounts.