How to connect hours to the project in Nebulas Projects: timesheets, WBS and data quality

01

What you get from correctly connecting hours to the project

Those who log hours with reference to a project and a WBS activity get verifiable actuals: they know how much work was done, on which phase, and with what variance against the planned hours budget in the project structure.

02

How the connection between hours and project works

Steps

1. Timesheets organize entries by date, project and WBS activity.
2. Each WBS activity carries responsibility, status, priority, dates, milestones and hours budget.
3. Daily, weekly and monthly views show detail and totals of the actuals.
4. The job keeps the context of client, people, assignments and tags throughout the entry process.

03

What you need before logging hours

Prerequisites

• A job present in the project register with defined status and client.
• A Work Breakdown Structure with phases, sub-phases and assigned activities.
• Hours budget and milestones set on the activities to be tracked.
• Authorized platform access for the people logging hours.

04

Hypothetical example: weekly actuals for a phase

Hypothesis: a team works on a WBS phase with a defined hours budget. Each person logs hours in the timesheet indicating project and activity. In the weekly view, the manager compares the total actual hours with the phase's hours budget and checks progress status on the board.

05

What to check to keep the data reliable

• Hours are logged against the correct project and WBS activity, not generic entries.
• The hours total in the weekly or monthly view matches what is expected.
• The activity's progress on the board is consistent with the logged hours.
• Client, people and assignments of the job remain consistent over time.

06

How to set roles, traceability and timesheet review

A company can decide who logs hours, who reviews them and how often to compare actuals against the WBS hours budget. This is an operational choice to configure, not a product constraint.

It is useful to define who has access to daily, weekly and monthly views and who checks the consistency between logged hours, WBS activity and board status, maintaining traceability of entries.

07

Practical steps for reliable actuals

Steps

1. Check that every WBS activity has an hours budget, an owner and an updated status.
2. Ask the team to always log hours indicating project and specific activity.
3. Check the timesheet view weekly to compare totals and hours budget.
4. Cross-check the activity's board status with logged hours before closing the phase.

08

Next step

Organize the WBS of your next job with an hours budget per phase, then set up a weekly timesheet review to keep the actuals always readable.